365INO
‘IT PROJECT MANAGEMENT CONSULTING’
365INO
| 7901 4
th
St. N. | Suite 4540 | St. Petersburg, FL 33702 | [P] 727-819-4456 [F] 813-475-6665
Ethics and Business Conduct
365 Innovations Corporation, otherwise known as
365INO Corporation, formally adopted a vision and
values statement that acts as a moral compass for the
way we work within the walls of 365INO and interact
with our co-workers, partners, customers and
communities. As an organization and individually,
365INO’s employees are responsible for acting with
integrity, treating others with dignity and respect, being
honest and fair in all transactions and consistently
striving to "do the right thing."
365INO’s Code of Conduct provides a common point of
reference for our employees.
Introduction
x The Code of Conduct Is Our General Statement of
Ethical Business Conduct
x To Whom Does the Code Apply
x Those With Leadership Roles Have Additional
Responsibilities
x Where Should We Turn For Guidance?
x What Are The Consequences For Failing To Act
Ethically?
Conflicts of Interest
Conflict of Interest Situations Commonly Faced by
Employees
x Family Members and Close Personal Relationships
x Business Gifts and Entertainment
x Outside Activities
x Seek Guidance and Assistance
Corporate Opportunities
Our Responsibilities…
To Each Other
x Respect
x Diversity
x Employee Health and Safety
To Consumers
x Product Quality and Safety
x Consumer Information
x Advertising and Promotions
To Shareholders
x Protecting 365INO’s Assets
x Insider Information and Securities Trading
x Communications With Investors
x Accuracy of Company Records, Public Reports and
Communications
x Recording and Retaining Business Communications
To Business Partners
x Doing Business With Others
x Fair Dealing
x Responsible Manufacturing and Distribution
Practices
x Purchasing Practices
x
Government Customers
To Fair Competition
x Gathering Competitive Information
x Fair Competition and Antitrust
To Communities
x Community Service
x Environment
x Communication To The Media
To Government and Compliance with the Laws
x Which Law Applies?
x Political Activity
x Anti-Corruption Laws
x Money Laundering
x International Trade
365INO
‘IT PROJECT MANAGEMENT CONSULTING’
365INO
| 7901 4
th
St. N. | Suite 4540 | St. Petersburg, FL 33702 | [P] 727-819-4456 [F] 813-475-6665
How to Get Help and Raise Concerns
x General
Raising Concerns or Complaints about Accounting or
Auditing Matters
Introduction
This Code of Conduct is Our General Statement of
Ethical Business Conduct and a general statement of our
standards of ethical business conduct, based on our
commitment to adhere to 365INO’s values and comply
with the law.
365INO’s Core Values are as follows:
Fairness
x Act with integrity on all occasions
x Treat each other with respect and dignity
x Be accountable for your actions and decisions
x Trust each other to make the right decisions
Togetherness
x Work together as a team to realize full potential
x Enrich the communities where we work and live
x Create lasting partnerships and productive
relationships
Passion
x Work with unparalleled innovation and creativity to
make a positive impact
x Have the commitment, confidence and ingenuity to
impact change
x Have the passion and enthusiasm to sustain high
level of achievement
Growth
x Pursue inventive thinking and take smart risks
x Reward innovation in every part of our business
x Be leaders, deliver superior quality and surpass goals
The Values Statement includes a commitment to act with
unwavering integrity on all occasions. This includes an
obligation to obey the law of the communities in which
we do business. As a consulting company conducting
business in the United States, 365INO’s operations are
subject to the laws of the United State government. We
must comply with all applicable laws, rules and
regulations wherever 365INO does business.
While the Code of Conduct outlines our broad
responsibilities, we also have more specific guidelines
and company policies for various activities. All company
policies and the underlying procedures established for
business operations must be consistent with the
standards of ethical behavior outlined in the Code of
Conduct. All employees are required and expected to
comply with the Code of Conduct, and with the laws and
company policies that govern our activities.
To Whom Does the Code Apply?
Unless stated otherwise, the Code of Conduct applies to
all 365INO employees (including temporary, part-time,
and seasonal employees). Those With Leadership Roles
Have Additional Responsibilities. Leaders should foster
an environment of ethical behavior by: acting as role
models, demonstrating ethical behavior in the
performance of their own duties, making sure that
employees understand that business results are never
more important than compliance with the standards for
ethical behavior, ensuring that employees are familiar
with the standards for ethical behavior as outlined in the
Code of Conduct, and the company policies that are
relevant to the performance of their duties, encouraging
open communication regarding business practices and
ethical issues, acting to address incidents of unethical
behavior, including training, counseling and disciplinary
action where appropriate, and recognizing and
rewarding ethical behavior.
Where Should We Turn For Guidance or to Raise
Concerns?
When questions arise regarding the Code of Conduct,
company policy or conduct that may violate these
standards, we should first consult our supervisors or the
Human Resources Department.
As an alternative, 365INO has additional policies and
procedures in place to raise concerns or report violations
of the Code of Conduct or Company Policies. Employees
can choose to remain anonymous, but are encouraged to
identify themselves and to provide as much information
as possible in order to facilitate an efficient and effective
investigation of the reported issue. All questions and
concerns will be handled fairly and discreetly.
365INO
‘IT PROJECT MANAGEMENT CONSULTING’
365INO
| 7901 4
th
St. N. | Suite 4540 | St. Petersburg, FL 33702 | [P] 727-819-4456 [F] 813-475-6665
What Are The Consequences For Failing To Act
Ethically?
Failures to act ethically and violations of the Code of
Conduct and company policies can impact 365INO’s
business and reputation, and can have serious
consequences for all 365INO stakeholders, including
employees, consumers, investors, business partners and
our communities.
Whenever 365INO becomes aware of a violation of the
Code of Conduct, company policy or the law, we will act
to correct the problem and prevent future occurrences.
Depending on the circumstances, the corrective and
preventive steps might include training, counseling and
disciplinary actions up to and including termination of
employment and civil or criminal prosecution. If anyone
believes they are in a situation which they believe may
violate or lead to a violation of the Code of Conduct,
company policy or law, we encourage them to follow the
guidelines detailed in our Ethics Training.
Conflicts of Interest
Employees and Executives must act in the best interests
of 365INO, without consideration for our personal
interests or the potential for personal benefit. A conflict
of interest arises any time our personal interests
(including relationships, investments or activities) might
affect our judgment as to what is in the best interest of
365INO, or make it difficult to perform our work for
365INO objectively and effectively. It is very important
to consider the appearance of conflicts of interest, since
perceived conflicts can be as damaging to 365INO’s
reputation as actual conflicts. 365INO will be diligent in
recognizing actual and potential conflicts of interest.
Conflict of Interest Situations Commonly Faced by
Employees
It is not possible to anticipate all situations which could
present a conflict of interest, and only some of the more
common are listed here. 365INO may also at any time
require reporting by employees of activities that could
present conflicts of interest.
1. Family Members and Close Personal Relationships
Jobs and work assignments will be awarded on the basis
of qualifications, skills and achievement, and not family
or personal relationships. Work assignments involving
employees who are related, or who have close personal
relationships, could lead to actual or perceived
favoritism, lack of objectivity and poor employee morale
among co-workers. Employees will not be eligible for
employment in positions that could present a conflict of
interest, such as a direct reporting relationship.
Human Resources should be advised when a family or
personal relationship between employees could present
an actual or perceived conflict.
2. Business Gifts and Entertainment
In some circumstances business gifts and entertainment
can be used to strengthen business relationships.
However, in no event should a gift, favor or
entertainment be accepted or provided if it will obligate
or appear to obligate the recipient as such gifts, favors or
entertainment can constitute commercial bribery and are
illegal. Requesting or soliciting personal gifts, favors,
entertainment or services is unacceptable. In addition,
we should not exploit our position at 365INO to solicit
vendors to provide individual preferential treatment in
pricing, terms or loans.
3. Gifts
When considering whether to accept or offer a gift or
other business courtesy, we should use prudent
judgment and moderation. We should not accept
inappropriate gifts from any person or organization with
whom 365INO does business or is in competition, and in
no event should we accept gifts that exceed $100 in
365INO
‘IT PROJECT MANAGEMENT CONSULTING’
365INO
| 7901 4
th
St. N. | Suite 4540 | St. Petersburg, FL 33702 | [P] 727-819-4456 [F] 813-475-6665
value. We may accept gifts that do not exceed (or that the
recipient reasonably believes do not exceed) $100 in
value from a single source during any year and do not
involve commercial bribery as discussed above. Gifts in
excess of this value should be returned to the sender
with a letter of explanation. However, if it would be
impractical or discourteous to refuse a gift, the gift
should be donated to charity through 365INO’s
Philanthropy Programs.
Accepting a gift of cash or cash equivalents (such as
checks, savings bonds, stock or other corporate
securities) of any value is strictly prohibited. Certain gift
certificates and gift cards that allow the recipient to
choose from a wide range of goods and services may be
considered cash equivalents. For this reason, employees
should consult their HR representatives before accepting
a gift certificate or gift card.
We should not offer a gift unless it is a gift that is given
as a common courtesy or gesture, is customary business
practice and is proper and reasonable in the
circumstances. A gift should not be offered if the gift
would violate known customer business practice or
could be deemed a kickback or commercial bribery.
Special restrictions apply to government officials in most
countries, and we should always consult the Legal
Department before offering any gifts to any government
officials (see the discussion on Anti-Corruption Laws).
4. Entertainment
We may accept or provide business entertainment and
meals that are reasonable in the context of the business
and advance the Company's interests, for example
attending a local cultural event, a sporting event or a
business meal with a business associate (such as a
customer or a supplier). However, accepting tickets to an
event if the business associate will not also be present
should not be considered business entertainment, but
should instead be considered a gift, subject to the $20.00
limitation described above.
5. Outside Activities
All activities deemed “outside” activities shall be subject
to compliance under our Ethics and Business Conduct
policies as they pertain to 365INO.
6. Secondary Employment
365INO expects the complete commitment of its
employees, and therefore discourages outside
employment. We must obtain the approval of the
Human Resources Department before accepting a second
job, commencing a business venture or personal project,
or agreeing to act as an advisor, consultant, officer or
Executive under circumstances that may conflict with
our ability to fulfill our job duties or may raise a
potential conflict of interest.
We must be sure the skills we learn and use at 365INO
are not used in a way that could hurt 365INO’s business.
Providing services in any capacity to an organization that
competes with 365INO in any manner presents an actual
conflict of interest, and is prohibited. Providing services
in any capacity to suppliers or customers of 365INO will
be closely scrutinized because of the high potential for a
conflict of interest.
7. Investments
Our personal investments should not influence, or
appear to influence, our business decisions. For example,
if we are in a position to make decisions on behalf of
365INO that could have a significant impact on the
business of a supplier or customer, we should avoid any
investment in the supplier or customer of such value that
it might affect, or appear to affect, our business decisions
regarding the supplier or customer. We should also
avoid any investment in a competitor which might affect,
or appear to affect, our business decisions.
8. Serving Non-Profit or Community Organizations
365INO supports non-profit or community organizations
through Philanthropy Programs with financial
contributions, gift donations, organized volunteer
activities, volunteer engagements, or the use of 365INO’s
resources.
365INO encourages employees to participate in 365INO’s
Philanthropy Programs, and to support charitable
organizations and our communities generally, by taking
an active role in volunteer activities. However, we
should not allow our volunteer activities to interfere with
the conduct of 365INO’s business.
365INO
‘IT PROJECT MANAGEMENT CONSULTING’
365INO
| 7901 4
th
St. N. | Suite 4540 | St. Petersburg, FL 33702 | [P] 727-819-4456 [F] 813-475-6665
9. Use of 365INO’s Authority for non-365INO
Purposes
When engaged in activities that are not related to
365INO business or volunteer activities in support of
365INO’s Philanthropy Programs, we should not use our
position in 365INO in a manner that would lead
outsiders to believe that we are acting on 365INO’s
behalf, or that 365INO is actively involved in or sponsors
these activities.
10. Seek Guidance and Assistance
We should discuss any questions about Conflicts of
Interest with our supervisors and Human Resources
representative, and consult the Legal Department if
necessary. Specific guidelines on these and other
common situations, as well as reporting requirements,
are provided in the Conflict of Interest Policy.
11. Corporate Opportunities
Employees and Executives should not compete with
365INO, or pursue for personal benefit opportunities (for
example, relating to products, inventions or investments)
that are discovered through the use of corporate
property, information or position. We should not use
corporate property, information or position for personal
gain. Employees and Executives should seek to advance
the legitimate interests of 365INO when the opportunity
to do so arises.
Our Responsibilities
Our Responsibility to Each Other
1. Respect
We will treat others as we want to be treated - with
respect, dignity and fairness. We have the right to work
in an environment free from discrimination and
harassment based on race, color, religion, sex (including
pregnancy, childbirth or related medical conditions),
sexual orientation, gender identity, national origin,
ancestry, social origin, age, disability, marital status,
veteran status or other protected characteristics. We
should respect our co-worker’s rights, and remember
that such discrimination and harassment will not be
tolerated.
We should speak out when the conduct of a coworker
makes us or others uncomfortable. We each have a
responsibility to report to Human Resources any such
harassment or discrimination that we experience or
observe.
2. Diversity
365INO recognizes diversity as an asset, and is
committed to actively seeking and promoting diversity
in the workforce.
We value the different perspectives, insights and
experiences of diverse individuals and cultures, and we
aspire to create a company culture that encourages an
expression of, and a respect for, diverse viewpoints. We
provide equal employment opportunity for all applicants
and employees, without regard to factors such as race,
color, religion, sex (including pregnancy, childbirth or
related medical conditions), sexual orientation, gender
identity, national origin, ancestry, social origin, age,
disability, marital status, veteran status or other
protected characteristics. We make employment
decisions to meet our business needs based on factors
such as qualifications, skills and achievement. We
comply with local and national employment laws.
3. Employee Health and Safety
365INO is committed to providing a safe, healthful and
environmentally responsible workplace, and has
established safety programs to provide information and
training for safe practices in the normal conduct of
business and for emergencies.
We are responsible for observing safety and health rules,
for taking appropriate precautionary measures and for
reporting unsafe or hazardous conditions to our
supervisors or 365INO’s Security personnel.
In order to maintain our high standards for quality,
productivity and safety, we should be in suitable mental
and physical condition at work. Possessing, buying or
selling, using or being under the influence of illegal
drugs or engaging in any other activities which create an
unsafe work environment while on duty, or when on
365INO’s premises or contractor work environments, are
expressly prohibited. The consumption of alcohol while
on duty, working on 365INO’s contracts or when on
365INO
‘IT PROJECT MANAGEMENT CONSULTING’
365INO
| 7901 4
th
St. N. | Suite 4540 | St. Petersburg, FL 33702 | [P] 727-819-4456 [F] 813-475-6665
365INO’s premises is prohibited except during approved
365INO social functions, or during business meals.
Our Responsibility to Consumers
1. Product Quality and Safety
365INO is continually building a reputation for quality
and is amongst its most valuable assets. Our
commitment to quality is an integral part of our
processes, and is essential to the success of our business.
We will meet or exceed legal requirements and industry
standards for quality. We strive every day to earn our
consumers’ trust through our dedication in these areas.
Employees have an obligation to immediately report any
concerns about quality to 365INO’s Executive
Leadership.
2. Client Information
We respect the confidentiality of client information
consistent with all applicable privacy and data protection
laws and regulations. We do not share, sell or trade any
private or sensitive personal information obtained online
without prior consent or unless compelled by legal
process.
3. Advertising and Promotions
365INO’s brand and product promotion activities should
be conducted in a manner consistent with applicable
laws and with our reputation for honesty and integrity.
We adhere to high standards of commercial fairness in
ads and promotions. We must accurately portray the
features, quality and performance of our products in all
advertising media. We do not misstate facts or provide
misleading or deceptive information about 365INO’s
products and services, or the products and services of
our competitors. We should be diligent in safeguarding
the reputation of 365INO by being selective about
promotional opportunities, such as event sponsorship
and other joint promotions, avoiding association of
365INO’s name with any product, service or activity
which might be considered unsafe.
Our Responsibility to Shareholders
1. Protecting 365INO’s Assets
All employees and Executives share in the responsibility
to protect 365INO’s assets, including physical assets,
financial assets, intellectual property and proprietary
information from theft, loss, damage, misuse or waste.
Those of us who have custody of company property,
such as vehicles and laptop computers, should take
appropriate measures to ensure their proper security and
use at all times, when items are in their possession.
Company assets should not be used for illegal purposes,
or for personal benefit. (Except as may be allowed in
company-approved compensation arrangements).
Incidental personal use of company assets, such as
telephones, personal computers and photocopying
machines, is permitted as long as such use does not
interfere with the employee's duties, is not done for
monetary gain, does not conflict with 365INO’s business
and does not violate any 365INO policy or applicable
law. The security of computer systems and electronic
data should be protected by allowing access only by
authorized persons, and by properly using passwords.
2. Commitments and Expenditures
365INO has established policies that grant authority and
establish review and approval requirements for
commitments and expenditures. These guidelines apply
to all financial expenditures (including capital
expenditures), and to all agreements that commit
365INO’s resources and define its business activities.
Licensing agreements, joint venture or other strategic
agreements, and contracts for the engagement of